Meeting Minutes – Bylaws

Meeting was called to order at 7pm at Yankee Tavern (161st Street Bronx)

Bylaws Meeting
12/16/14 –

Agenda was announced

All teams given an opportunity to offer to the agenda
1) David Patterson announced that PFL will begin search for a new commissioner.  Patterson will remain in ownership capacity but will step away from gameday enforcement by 2016

Shift in business due to ownership deals with issues when league drops the ball.  Process will be less democratic – however rules will be in place and upheld for calendar year.

Coach Mel (Harlem Jets) noted – Emergency situations for safety issues may require a change of course.  Noted

Non-negotiable for ownership
– Admission and removal of organizations – Ownership will decide if teams satisfy the requirements for ownership, or require a removal from the league.

– List of teams that were removed were discussed briefly.  Request made for a brief explanation of why teams were removed.  Granted.  Patterson gave list of teams and brief reason why they were not invited back.

– Once we start and are agreed to these bylaws there will be no changing or re-voting unless in emergencies

2)Scheduling
Splitting up of organizations vs. Playing the entire division – Teams will now play everyone in division.  Teams can get split up on gameday within organizations – however it will be avoided whenever possible

All teams will play the same amount of games
Non league games on schedule will not count on standings

(In further conversation schedule was adjusted in playoff format)

Teams in junior divisions will have 7 LEAGUE games in regular season and one playoff game

Teams in senior division will have 9 LEAGUE games in regular season and one playoff game

Opportunities will be worked into schedule for travel or inter-league games for weekends that have byes or Labor Day Weekend.

3)Forfeits and forfeit penalties
$50 fine
Multiple forfeits = death penalty for team
Refs are assigned – referee fee is also assessed

Last year was a enforcement issue – this season there will be full enforcement by commissioner directly

4)Improving communication
Email system – pioneerleague@yahoo.com
Text system
Facebook Owners page – PFL Owners page is the fastest and most efficient way to communicate to all owners and staff members

5)Age Divisions
10U 12U 14U 18U – no issues

13u division and 16 division has issues Recruiting teams

Administrative council asked for deadline for these divisions – February 1st

If any division is under 5 teams February 1st the division will be terminated

alternative ways to play games
8U – Fall or Summer question was asked.  Overwhelming response was to keep it in the summer and keep Bowl system 


6) State Ids and Id Check process
Bring the state Id every game
No ID = no play just like the playoffs
League Ids too much to handle and too much debate

7) General Managers ($200)
Responsibilities
Scheduling, Communications with league, rosters updated, ID checking, Field Info Directions,

8)Jets Donation – Wish List
How the donation works – Money is not in the PFL or Patterson accounts.  It works as an expense account that is disbursed upon request.  Items are then delivered to the league and distributed to teams.  The PFL submits requests and information and the Jets make final call on what items can be purchased.  This way limits tax liability and all money is accounted for.

Creating a list for consideration – All teams must submit a list of items that they want donated.  In order of priority / need.
1) Critical needs (cant function without)
2) Wants ( Items that would make program more dynamic)
3) If I hit the lotto (big ticket items that aren’t necessary but cool)

Patterson stressed that with all items donated it should be used to assist in the building of programs.  Fundraising should be done with the same passion to build better programs.  Team fundraising and fees can pay for other items (not helmets and shoulder pads which are already paid for) like travel, busses and other resources.

9)Executive Board Roles

President – Vacated
Commissioner – Anticipated Vacancy 2015 or 2016 – cannot have a team affiliation
Vice President (Junior Divisions) – Carter (Nifty Lions)
Vice President (Senior Divisions) – Free (Colts)
Secretary – Tangier McGowan (Panthers)
Treasurer  – Shawn Godbolt (Steelers)

Media Director –
Historian –
Community Relations – (Walter Newsome)
Collegiate & Prep School Relations
Purchasing Director
Travel Coordinator

Another meeting will be scheduled after Feb 1st to

– train General Managers

– Confirm and install executive board

Possible Candidates

Coach Richard – Buccs

Ms. Likisha – Jets

Shamell Jackson – Trustee

 

Clear roles and systems
More active participation once season starts
Participation in league events like the Championship (even when team is eliminated)
Avoiding failures of last season (collection of cert funds, communication)
Giving the Board a voice – Ideas

10)Travel Games ( All Star and other leagues)
ACYFL
Westchester
Maryland
Charlotte NC championships

Executive board position created to organize these opportunities and act as league travel agent

11)Playoffs
Senior division format
traditional format (top 4)

Discussion on playoff format was discussed.  Many members believe that the teams that are finishing lower in the standings must have a “carrot” to finish strong and gain momentum for the next season.  Will explore ways to address this including – Bowl games, local inter-league games.

Suggestion made to explore expanding or beta test from 18U to all divisions where all teams make the playoffs – however seeding and travel are affected by record.  Also eases up the schedule by playing “1 less game”.  Teams will play 7 games and their 8th game will be an elimination playoff game.  League fee will only pay officials for semifinal and championship round.  Teams finishing top spots and earning a bye will have their 8th game be the semifinal (officials paid so another incentive to finish higher) in divisions with 9 or more teams.

12)7 on 7 and Clinics
March -June – Will hold “flashmob football” practices at PFL fields to boost recruiting for teams.  Applications should be ready
Anything Padded? – Working on a major sponsor for older kids to play padded spring ball
Possible funding for Spring Classic

13) Calendar
Start date – Sept 5th (bye week) – two teams want to play Labor Day – Will use as a travel or inter-/league game or they will play each other based on availability.
Sept 12th – Official Opening Day for all teams
Championship – Nov 14th (Juniors) – Shawn (Steelers) working on Fordham University
Nov 28th (Seniors) – Coach Cav (NYC Lions) working on Poly Prep
Championship Location – Suggestions – travel to Championship game will not be paid for by the league.  Patterson stressed that proper consideration be shown to teams that are not located in the Bronx.  Coach Rich from the Buccs spoke about the All Star game in Jersey and how great it was.  Also well attended.
Poly Prep – Brooklyn
All Star Game – Nov 21st Location Suggestions – 161st Street (back to the success of year 1)

14) Player movement – Shawn (Steelers) suggested that player movement be regulated by the league in the form of a release policy.  All players who play in the league must be released from their team to play on another team.  Policy is not used to “hold” players, rather to have a “exit interview” to collect owed money, equipment, uniforms etc.  We want to teach our young men that the correct thing to do is have a conversation and inform your old team that you will not be returning.  Team owners need to have documentation on players to justify owed items.

Will be added to the bylaws.

Meeting adjourned at 9:35pm